Organising events requires a flexible approach and attitude. More and more, we get last-minute changes, requests, questions. And for sure, in the hours and days before D-Day, we receive extra tasks and to do's. So, how do I deal with this? How do I get things done and stay productive?
The magic word for me: ☆ F O C U S ☆
Focus means: paying specific attention to 1 task or concentrating your attention or energy on something just like a camera lens sharpening an image.
It gives me great pleasure to share some practical tips with you:
Social media, notifications, ring tones… put your mobile phone on vibrate or even in another room, close the door, hang up the sign 'do not disturb'. Notifications are killing your productivity.
Some people work best during the morning, others like me work better during the afternoon or evening. Allocate your toughest tasks for those moments when you focus best. Know yourself.
During the weekend, I plan the next week and block time for each project. For example: time for administration, time to create content for a social media post, time for event planning for one of my clients, time for e-fit, time to drive between different meetings... There is always some space left for last-minute requests. Also, a task may take more time than initially calculated, so take this extra time into account when planning your week. I always define the planning of my week based on urgencies and priorities. If there are lots of meetings planned, but one meeting is not urgent, I dare to request moving it to another time slot. It's politer to move a meeting to another date several days before the meeting rather than calling on the day itself to announce you won't make it. Multi-tasking is for sure a no-go.
it's like a personal agenda where you write tasks and keep your to do's, priorities, goals, inspirational lists. You start the day with 'journaling' and answer a few questions like: What are my top 3 to do's today?
There is also a space to write down things you are grateful for twice a day, in the morning and in the evening. Before you go to sleep, take a look at that page to check if you have indeed done the 3 tasks you described after waking up.
Journaling helps you to follow-up on your tasks, priorities and goals.
One of my favourites is BestSelf.
❀ Harada method: before you start, please read the book "The Harada Method" to understand the essentials.
This step-by-step method helps you to define your personal and professional goals and dreams, and to realize them. It helps to create self-reliance and self-discipline. I use it to define different actions and split them up into sub-actions to draw up an action plan. When you start, it will take some time to define your main goal and to do's. Your main goal should be expressed as SMART (Specific, Measurable, Achievable, Results-Focused, Time-bound). The more concrete and detailed your goal is, the clearer your action points will become.
Don't be surprised by how this method can change your life, not least by helping you to integrate productive habits on a daily basis. It's quite simply .. fantastic.
What is urgent? What is important? Business thinker Stephen Covey popularized the Eisenhower’s Decision Principle in his book, "The 7 Habits of Highly Effective People". In that book, Covey created a decision matrix to help individuals make the distinction between what’s important and not important and what’s urgent and not urgent. Very easy and useful to use.
Take a physical break, but also take a mental break. Drink water, move, relax, listen to music... this helps to renew your brain cells, focus and generate more energy and creativity.
What do you do to stay focused?
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