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BLOG | 5 Reasons to outsource your event

Okay, you have found a number of suppliers.

But what is a certain service worth? Which supplier to choose? Which quality is guaranteed? How do you bring all these elements together now?

You can figure out all options yourself in the hope of making the right choice.

Or you apply on the services of an event coach, event planner or event agency.

You can consider a number of factors to outsource an event or not, such as:

  • the size and complexity of the event;
  • required organizational time (and that is always more than you think);
  • available time (always less than you think) of all organizers involved;
  • available budget;
  • available know-how, knowledge, experience, expertise;
  •   ..

* * * * * * * * * *

What impression do you want to leave with your event?

* * * * * * * * * *

Time, knowledge, money .. A lack of one of these 3 does not benefit an event. I would therefore like to share with you 5 reasons for outsourcing your company event:


REASON # 1. Time

There are so many details that you need to take into account when planning a successful event. Usually this time is underestimated .. How many man hours do not go there to search, request and follow up, calculations, align with various suppliers going from speakers, location, Audio-Visual company, entertainment, communication team, contracts to site visits ...

Instead of burdening your staff extra, you outsource (part of) the event professionally.

Depending on the size and complexity of your event, there are several options:

Either you outsource your complex event to a large, well-known event agency or MICE * agency, or you can apply on the services of a boutique event organizer or you can hire an independent event manager or event coach.

* MICE stands for Meetings, Incentives, Conferences, Events / Exhibitions

Foto: Nick De Partee - Unsplash


REASON # 2. Added value

An event professional has a network of diverse professional suppliers and has built up relationships with the best hotels, conference centers, caterers, speakers, entertainment, audio / visual companies, ... This way they sometimes get better deals and in any case professional services.

The core business of an event agency / event planner is organizing events, so they focus 100% on the organization of your event.


REASON # 3. Experience

Event planners know exactly which different factors can have an impact on the success of an event.

They have the necessary expertise to think in a solution-oriented way. They have different ideas and know the best practices from the profession. They are always up-to-date with the latest technological novelties and trends.

In addition, you have someone completely independent who with a fresh, new view and ideas takes your event to a higher level.

Foto: Marcela Laskoski - Unsplash


REASON # 4. Professionality

As host / host you focus your attention on your role as host / hostess. What is happening behind the scenes, you can let go completely.

Event planners seem born with specific skills:

  • they have an eye for detail
  • they breathe organisation
  • they are skilled in people management & communication
  • they are flexible
  • they think solution-oriented
  • they are creative
  • they have seen a lot, they have experience
  • they do not panic quickly

Consider the costs and loss of image at an event that does not go smoothly.

The consequences are very large, ranging from loss of turnover, customers and future activities.


Foto: Pablo Heimplatz - Unsplash


REASON # 5. Peace of mind

Full of confidence in the event organization, you have all the attention and time for your guests. To warm welcome them, to network and to do business, ..


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Short summary of the 5 reasons to outsource your event:


REASON # 1. Time

REASON # 2. Added value

REASON # 3. Experience

REASON # 4. Professionality

REASON # 5. Peace of mind


* * * * * * * * * *


Thank you very much for your time! I look forward to your response with pleasure.

Your message, online & offline, communicated with sparkles ✨


With sparkling greetings,


BLOG | 5 Reasons to outsource your event

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